Code every expense before you pay

See what each expense does to the budget before you approve it.

Then pay your subcontractor by ACH, real-time payment, or check, at no cost.

Start for free Try the Expense Inbox

Know what you’re approving before you pay.

  • Every bill is checked against the subcontract and the budget before money leaves the project account.
  • A real-time payment reaches your subcontractor in less than one minute, and it costs you nothing.
  • Each payment is recorded against the budget when you send it, so nobody enters it again in the books.
Builders on site with a project payment and a bank deposit notification

From a subcontractor's bill to a recorded project cost.

Expense coding for Maple House showing Labor and the Trim and interior doors subcontract under Finish carpentry
Code each line
One expense can cover more than one scope of work. Code each line to its project, category, and subcontract, so the cost appears against the correct work.
Subcontract payments at 60% compared with a scope of work at 65% complete
Check the budget before you approve
Compare the share of the subcontract already paid with the share of the work complete. Check the remaining commitment against your budget before you approve the expense.
Carpentry bill showing its confirmed bank account, approval request, and next payment step
Review the account and release payment
See the receiving account and the approval history on the expense. When you are ready, send an ACH transfer, a real-time payment where supported, or a check.
Next: Invoice your client

Track your money as it moves

Follow each expense as it's approved and then paid. Each payment method has notifications and delivery tracking.

See who approved the payment
Review the approver and approval date. Keep the payment method, dates, and status in one timeline.
Follow bank payments
A real-time payment arrives in less than one minute. An ACH transfer to a subcontractor takes about 3 business days. See when each payment starts and when it completes.
Track checks through deposit
Checks are mailed the next business day, and delivery time depends on USPS. Follow delivery and deposit updates, with the latest reported location on the map.
Explore payment timing with the free cash flow calculator

Pine & Beam Carpentry

Check 1042 / Maple House

$4,800.00

How this expense is paid

  1. Done: Payment #1042 created

    Maple House pays Pine & Beam Carpentry $4,800.00.

  2. Done: Approved

    • Taylor Lee requested approvalPlease review the attached invoice.
    • Taylor Lee reminded the approvers
    • Alex Morgan approved the payment

  3. Done: Pine & Beam Carpentry paid

    Sent by check to Pine & Beam Carpentry.

    • In transit
    • Delivered
    • Deposited
A finished kitchen with a vaulted ceiling and tall windows

Before Buildplus I would have to send my subcontractors multiple payments spread out over a couple of days to avoid hitting electronic transfer limits.

Now I can send one payment and be done. That convenience combined with the fact that payments are automatically tracked back to the right subcontract makes Buildplus a very elegant solution.

Cliff Kahan

Property Projects LLC

FAQs

What does the AI read from a bill?

Buildplus extracts details such as the payee, line descriptions, and amounts. Review them beside the source document before you assign the work or approve payment.

Can I split a bill across scopes of work?

Yes. Open an individual expense line and choose its category, scope of work, or subcontract. The lines stay together under the original payment.

Does approving a bill send the money?

Approval records who approved the bill. Use Pay to review the account and confirm the payment when you are ready.

How can I track a check after I send it?

Open the payment timeline. For a mailed check, it shows the latest reported delivery location and records when the bank reports a deposit.

/payment-trust#payment-history
Exterior wall battens and a window opening viewed from below

From an expense in the inbox to a recorded project cost.

Questions or a demo? Contact us

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Buildplus is a financial technology company and is not a bank.Banking services are provided by Core Bank, Member FDIC. Buildplus is not a FDIC insured institution and the FDIC’s deposit insurance coverage only protects against the failure of an FDIC insured depository institution. Payment features are subject to account verification and applicable account limits.